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How do you keep track of your LEB's/domains/licenses/etc.?
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How do you keep track of your LEB's/domains/licenses/etc.?

BK_BK_ Member
edited March 2013 in General

I'm currently using an excel spreadsheet. Insanely inaccurate, as I generally forget to update it from month-to-month when I add/remove stuff. And it's typically a pain to actually see what's coming up for renewal, especially with all of the different types of billing cycles (monthly, annually, ...)

My question to you is, what do you use to organize all of it? I'm looking for a better solution :)

Comments

  • IshaqIshaq Member, Provider

    LEBs = Putty and notepad.

    Domains = I have them with 6 different registrars so just login to check.

    Licenses = Panel of company.

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  • Every time that I get a server, I add a DNS entry for it.

  • NekkiNekki Moderator

    Likewise, I've got an unwieldy excel spreadsheet that I always forget to update with new plans.

    Here lies Nekki. He loved massive amounts of storage, K-Pop and calling people cunts.

  • JacobJacob Member

    Phone memos.

    AboveClouds • UK Company • UK Datacentre • UK Customer Support

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  • Excel spreadsheet.

    Unless you write something that interact with every provider's WHMCS API (if that is even possible) + the API of every registrar you use, you'll have to update manually.

    Or use a Google/whatever calendar and put renewal dates, etc on there.

    For LET support, please visit the support desk.

  • Google Drive, with a spreadsheet
    Easy! :)

  • Google drive and dns entry. You can even use dns api to build a page listing your LEBs and domains

  • I actually keep a paper version in a mid sized hardbound notebook that stays with me / in my backpack.

    Moving to a spiral bound version so I can get things organized how I want them. Full page for each account and details. Related info, documents, etc.

    Remove pages when provider gets canned or whatever.

    Spreadsheets are fine, just not really scalable on most screens. Can't fit many cells.

    Not huge chance of data corruption, theft, etc. with paper version.

  • ztecztec Member

    All in my mail account under different folders.

    You can spam me with any yearly shared hosting deal.

  • I do have some "printed" pages in my collection -- printed version of electronic info.

    But most of it is handwritten.

  • BK_BK_ Member
    edited March 2013

    Lots of feedback and ideas, thanks guys :P Keep 'em coming.

    Anyone use anything along the lines of a web interface specifically for it? (Not Google docs)

    @pubcrawler said: Spreadsheets are fine, just not really scalable on most screens. Can't fit many cells.

    Yeah, I agree. My OCD & excel don't mix. That's probably why I don't open it very often :P

  • mikhomikho Member, Provider

    @pubcrawler

    Not huge chance of data corruption, theft, etc. with paper version

    if the notebook gets wet, thats data corruption

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  • Encrypted .txt file that goes through Dropbox, and decrypted locally per-machine.

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  • wdqwdq Member

    I use a Google Drive spreadsheet that I always forget to update as well. I'd change it if I find something better, but the spreadsheet really gets the job done for me.

  • True @MikHo. But chance of paper getting wet is very slim in my world.

    Been using hard bound, waterproof cover notebooks for 20+ years. Never lost one yet. Have a whole book shelf of them :)

  • One option is to host your own private personal wiki.

    Personal consultant to OP's Mom™

  • pcanpcan Member

    For each VPS I create a folder with the following name structure: year-month-day of the next due date, DNS/VPS name, provider name, short name of the application/project/role of the VPS. Inside the folder, I put all the relevant documentation: TOS, paid invoices, a text file with credentials, VPS configuration informations etc.
    To check renevals, I simply sort the parent folder by name. To check other informations, I open the VPS folder.

  • NekkiNekki Moderator

    @user123 said: One option is to host your own private personal wiki.

    Actually, something tiny like tiddlywiki would be a bloody easy solution, you could run that on a 32MB VPS comfortably. If only there was a website where I could find low-priced, low-end VPS plans...

    Here lies Nekki. He loved massive amounts of storage, K-Pop and calling people cunts.

  • Very low end box. I want a 32MB VPS. And for kicks, I might try 16MB.

    Happy RamNode customer since December 2012, lurking LEB since forever

  • @Nekki said: @user123 said: One option is to host your own private personal wiki.

    Actually, something tiny like tiddlywiki would be a bloody easy solution, you could run that on a 32MB VPS comfortably. If only there was a website where I could find low-priced, low-end VPS plans...

    I chose DokuWiki because it's self-contained, uses modules for functions (there are tons!), it is still being updated by developers, and it has a flat structure (doesn't need any databases). Backing up is easy - just tar up the folder, transfer it to your new server (or your computer if you want to back it up locally), extract the folder, and you're good to go! I run mine over SSL and have disabled registration, so only accounts that I manually make can view or edit anything.

    It's actually VERY convenient if you even just need to remember little scraps of information for later on. ATM, I'm using it for a couple things, including creating a mindmap/reference that I can use when I'm done with training and out on my own in the real world, saving random useful links, and coordinating the organizing of a conference.

    DokuWiki is very versatile and you can do whatever you want with it...

    Personal consultant to OP's Mom™

  • Waiting for overdue emails...

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  • DNS+pay the invoice when the email notification comes if it's still in use.

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  • BK_BK_ Member

    @hostingwizard_net

    That's my current fail safe, which is happening way too often due to my forgetfulness :p

  • I got myself a reseller account with a WHMCS license. All my vps's run either Virtualmin. DirectAdmin or CPanel. All are controlled through WHMCS. All domains are in WHMCS too.

    http://cheapestvps.at (working on it)
  • DokuWiki sounds interesting. How small can you get the install?

  • RalliasRallias Member, Provider

    @pubcrawler said: I actually keep a paper version in a mid sized hardbound notebook that stays with me / in my backpack.

    Is it a LowEndNotebook ?

  • @pubcrawler said: DokuWiki sounds interesting. How small can you get the install?

    Size or RAM usage?
    In total, the VPS I'm using to host DokuWiki is using 10MB RAM (running APACHE). The pages are static and file size-wise, it's quite small. Mine is several hundred MB in size because I have uploaded several large files to it (another usage for DokuWiki - for temporarily storing files until you get home or permanently storing files for reference). My early backups (before I uploaded a bunch of files to store) were in the range of ~3MB. Restoring is as simple as untarring the .tar backup, making sure that APACHE is configured to follow .htaccess rules, and setting up the SSL in APACHE (if you so desire).

    Personal consultant to OP's Mom™

  • blackblack Member

    Google docs spreadsheet

  • Is it a LowEndNotebook ?

    Yeah it actually is. It's about 3/4 page size. Plus I buy them from a dollar style discount chain.

  • Thanks for size info @user123. That's small enough to consider.

  • SpiritSpirit Disabled
    edited March 2013

    I pay stuff after I recieve mail with invoice or expiration warning. I never missed any payment so far. Payment in my case have nothing to do with tracking.

    Info about every host, domain registrar, licence.. is in individual txt document in little TrueCrypt container. Why individual document for everything? Because it include also other stuff (welcome mail, URL with offer, old/new IPs, specific IPv6 copy/paste setup in case I reinstall vps, and all other notes I want to keep). In case I cancel hosting I move this host specific txt document into "old" folder inside this TrueCrypt container and keep it that way as archive.
    It may seems like a mess but it work for me very very long time.

    Lately I started to use StatusCake and UptimerRobot for all of my VPSs. Not that much to be notified about downtime than to have better overview about all my stuff in order. It can be shocking to see so many boxes listed... especially after UptimerRobot kindly increased number of monitors on request so I am not limited with 50 monitoring entries anymore.

  • twaintwain Member
    edited March 2013

    Some of those tiddlywiki things (or variants), will actually work without a webserver, eg in a dropbox folder yes?

  • markmark Member

    I keep all mine in a fairly basic HTML page. Probably not very secure, but .htaccess protected, SSL and only password hints in it. I detail server IP, SSH port number, VNC details for KVMs, hyperlinks to provider's page and VPS control panel, add the cost, currency, billing frequency, OS currently installed (I'm not very good at keeping that up-to-date). Update the raw HTML whenever I terminate or get a new VPS. I had an hour to kill recently and made it look quite pretty. Next step is to make it into PHP with further verification with a password in PHP and cookies.

    Nothing mission critical on any of my VPS, all for hobby purposes so if hacked, not the end of the world (and there're no passwords in it anyway).

  • emgemg Member
    edited March 2013

    Passwords:
    1Password for quick entry in browser connections to domain registrar, control panels, etc. 1Password also generates strong passwords.

    SSH Connections to VPSs:
    Public key. Local .profile aliases to connect to the respective VPSs in one command. SSH password login disabled. Root login disabled.

    Domain Renewals:
    Calendar with annual popup reminders, as well as the usual email invoices.

    Serious domains (such as our precious lastname.com domain):
    Entry in my wife's paper calendar, too.

    Note on Domain Renewals:
    Some registrars allow you to move the renewal date for your domains. I plan to synchronize the renewal dates on all my domains the next time the renewals come around.

    Note on Password Backup:
    I keep a copy of all passwords in an Excel spreadsheet. Yes, I keep it sync'd with the 1Password copy. Yes, they are all strong and unique. If I change a password or generate a new password in 1Password, I paste it into the spreadsheet. No exceptions. No cloud storage of passwords, either. The spreadsheet is password protected and stored on an encrypted partition.

    Note on Backups in General:
    I rotate backups offsite on encrypted hard drives, including the important information above. The appropriate people know where to find instructions on how to recover everything if something happens to me (or my family).

  • RalliasRallias Member, Provider

    @pubcrawler said: dollar style discount chain.

    Dollar store? Bitch, wait until school year starts, stock up on $0.1 notebooks

  • For passwords, KeePass is a convenient free (and open source) option. There is also a portable version, so you can carry it around on a USB key if you so desire. It has a nice clean interface and also has all the typical features (including a secure password generator where you can specify exactly what character set to use). I believe you can also add on free modules for additional features.

    Personal consultant to OP's Mom™

  • For LET support, please visit the support desk.

  • tommytommy Member

    use keepassx and sync to dropbox, google drive, skydrive, my owncloud :D

    Let's bet which dot-name will collapse first ;)

  • SpiritSpirit Disabled
    edited March 2013

    @tommy said: ...and sync to dropbox, google drive, skydrive, my owncloud

    Anywhere else? :P

  • tommytommy Member

    @Spirit said: Anywhere else? :P

    yups :) few of my server too lazy to list haha

    Let's bet which dot-name will collapse first ;)

  • NekkiNekki Moderator

    @twain said: Some of those tiddlywiki things (or variants), will actually work without a webserver, eg in a dropbox folder yes?

    Tiddlywiki should do just fine in DropBox, as will any of the HTML + JS wikis. Not sure how much I trust their security though, I'd rather have something on a VPS I can control access to - like one of Secure Dragon's lovely $8/year 32MB plans.

    Here lies Nekki. He loved massive amounts of storage, K-Pop and calling people cunts.

  • @user123 said:
    For passwords, KeePass is a convenient free (and open source) option. There is also a portable version, so you can carry it around on a USB key if you so desire. It has a nice clean interface and also has all the typical features (including a secure password generator where you can specify exactly what character set to use). I believe you can also add on free modules for additional features.

    This thread was referenced in another post. I can't believe it took to page two for someone to suggest KeePass and encrypt all of their logins. You guys might have your stuff all nice and organized, but if someone ever got their hands on your stuff, you would all be toast those of you using excel and notepad.

    The only other thing in addition to keepass is you should be using certificates with ssh the second you get your hands on a LEB.

  • @emg said:
    Note on Domain Renewals:
    Some registrars allow you to move the renewal date for your domains. I plan to synchronize the renewal dates on all my domains the next time the renewals come around.

    I never knew this was possible. Apparently GoDaddy offers it (called 'ConsoliDate') for .net and .com domains. Namecheap doesn't.

    Or you could mark a date on the calendar every year to renew all your domains, regardless of when their expiration falls. Works either way.

  • WilliamWilliam Member, Provider

    I have a personal Wiki setup with my code, snippets etc.

  • asterisk14asterisk14 Member
    edited June 2013

    what do you guys think of lastpass? I just downloaded and it seems better than keepass. For one it automatically intergrates into firefox and secondly it gets all the passwords stored in firefox and stores them in a online vault, thirdly, it saves passwords automatically as you type them into new websites.

    Keepass - seems you have to do quite a bit of leg work before it will do the above.....

  • DimeCadmiumDimeCadmium Member
    edited June 2013

    @emg said:
    SSH Connections to VPSs:
    Public key. Local .profile aliases to connect to the respective VPSs in one command. SSH password login disabled. Root login disabled.

    Just a protip to everyone here: you can make ssh aliases. (For OpenSSH client anyway) So my ~/.ssh/config has...

    Host nyx HostName nyx.somedomain.tld User jrunyon

    And just "ssh nyx"

    I also use authorized_keys to specify commands to run on login, f.e. I have one key associated with "ssh nyxi" (instead of "ssh nyx") that automatically runs "screen -r -S irssi". So in ~/.ssh/authorized_keys on nxy I put:

    command="screen -r -S irssi" pubkeygoeshere [email protected]

    And then add a "IdentityFile" line to my "Host nyxi" block.

    Thanked by 2emg enkizu
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  • I own one LEB, and like 5 domains, so it's not really necessary :D

  • bookmarks in chrome, Picture of first invoice, Link to the client portal, and a blank url with the ip :)

    Professional lurker

  • emgemg Member

    @DimeCadmium said:
    Just a protip to everyone here: you can make ssh aliases. ...

    I didn't know this. That is a very cool tip. I found elsewhere that you can add a "Port" line as well. Thanks for this!

  • @emg said:
    I found elsewhere that you can add a "Port" line as well.

    "man ssh_config" for epic winning!

    Thanked by 1natestamm
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